Export Admin


Vacancy 1


PT Mitra Prodin, manufacturer of high quality, hand-rolled cones and designer & producer of innovative cone filling device, is substantially expanding its facilities and workforce of already 2500 workers. Our head office is located at JL. Prof. I.B Mantra, Kesiman Kertalangu, Denpasar Timur, Bali.

Essential Duties & Responsibilities

  • Prepare a draft invoice and packing list for all shipments, both air and sea, to be sent to Sales and if confirmed, send to Accounting.
  • Prepare Shipping Instruction for all shipments both air and sea for booking schedule and space purposes.
  • Confirm the shipping / flight schedule that has been adjusted to the ready-to-pick up goods schedule to the forwarder / courier and arrange for trucking.
  • Prepare pallets for all shipments both air and sea and delivered to the pallet.
  • Apply for V-Legal for every shipment, both air and sea.
  • Arrange complete documents for all shipments both air and sea to be sent to the courier / forwarder.
  • Check and confirm conformity of PEB & AWB / BL documents with the invoice and packing list of the relevant shipment.
  • Prepare ISF and VGM documents for all sea shipments using containers.
  • Collecting BL / AWB, invoice and tax invoice for the relevant shipment for payment purposes to Accounting.
  • Apply for a COO for any ocean shipments.
  • Ensure full payment to Sales before sending the original documents to the client.
  • Send original documents to the client and monitor until the documents are received by the client for all sea shipments.
  • Complete export documents for Exim and Accounting documentation purposes.
  • Update delivery schedule in MOM and Shipment Calendar.
  • Arrange for a shipment of samples to the client and monitor until the goods are received.
  • Looking for a price quote for shipping costs borne by Prodin Partners using a registered account.
  • Prepare production reports sent every month.
  • Prepare reports of V-Legal documents submitted for each shipment of Cones export every month.
  • Prepare a monthly COO submission report and invoice invoices followed by submitting payments to Accounting.
  • Prepare trucking data for FCL and LCL every week and collect invoices followed by submitting payments to Accounting.
  • Complete the need for pallet fittings for every shipment, both air and sea, including the availability of V-Legal stickers.
  • Updating all information related to sailing / flight schedule in the master data.
  • To cancel V-Legal documents if necessary.

Core Competencies / Knowledge & Skill

  • Master Ms. Office
  • Have administrative & correspondence skills
  • Have the ability to communicate effectively
  • Have negotiation skills
  • Have a good interpersonal character
  • Able to work with a team
  • Multitasking
  • Proficient in spoken and written English


  • Minimum education D3 / S1
  • Female / male 23-28 years old
  • Minimum 1 year experience in the same position.

Language: English

Job overview

  • Location

    Bali, Indonesia

  • Job Type

    Full Time